Effective Date: 13-03-2026

Last Updated: 13-03-2026

At SCOLA, operated by WIBITS Web Solutions, we value your privacy and are committed to protecting the personal and business information you share with us.

This Privacy Policy explains how we collect, use, store, and protect information when you visit our website or interact with us through our forms, communications, and services.

By using the SCOLA website, you agree to the practices described in this Privacy Policy.

1. Who We Are

SCOLA is a school operations platform developed and operated by WIBITS Web Solutions.

SCOLA provides web and mobile solutions for school administration, teachers, parents, and students, including software, onboarding, implementation, and related support services.

2. Information We Collect

We may collect the following types of information through our website and related communication channels.

A. Information You Provide Directly

When you submit forms such as:

  • Book a Demo
  • Request Pricing
  • Contact Us
  • Partner Application
  • Newsletter Signup
  • Other enquiry forms

we may collect:

  • Name
  • School name
  • Company name
  • Role / designation
  • Phone number
  • Email address
  • City / state / country
  • School type / board
  • Number of students / teachers / staff
  • Deployment preference
  • Business or school requirements
  • Message or notes submitted by you
B. Technical / Website Usage Information

When you visit the website, we may automatically collect limited technical information such as:

  • IP address
  • Browser type
  • Device type
  • Operating system
  • Pages visited
  • Referral source
  • Time spent on pages
  • Basic analytics and performance data

This helps us improve website performance, security, and user experience.

3. How We Use Your Information

We use collected information to:

  • Respond to your enquiries
  • Schedule demos
  • Share pricing or proposals
  • Evaluate partnership applications
  • Provide requested information about SCOLA
  • Improve our website and services
  • Send product updates or newsletters (where applicable)
  • Follow up regarding onboarding, implementation, or support
  • Prevent fraud, misuse, or abuse
  • Maintain internal business records

We do not sell your personal data to third parties.

4. Marketing and Communication

If you submit a form or subscribe to our newsletter, we may contact you via:

  • Email
  • Phone call
  • WhatsApp or similar messaging channels (where appropriate)

for purposes such as:

  • Demo scheduling
  • Pricing follow-up
  • Product information
  • Service updates
  • Marketing communications related to SCOLA

You may opt out of marketing emails at any time by using the unsubscribe link or by contacting us directly.

5. Newsletter Signup

If you subscribe to our newsletter:

  • We will use your email address to send occasional updates, product announcements, insights, and relevant information about SCOLA
  • You can unsubscribe at any time
  • Your email will not be sold or shared for unrelated third-party marketing

6. Cookies and Analytics

Our website may use cookies or similar technologies for:

  • Website functionality
  • Performance monitoring
  • Analytics
  • Session preferences
  • Marketing attribution (if applicable)

You can control cookies through your browser settings. Disabling cookies may affect certain website functions.

7. Sharing of Information

We may share information only when necessary and only with trusted parties such as:

  • Hosting providers
  • Email service providers
  • CRM or lead management tools
  • Analytics providers
  • Form handling or automation services
  • Payment or communication service providers (if applicable)

These service providers are expected to handle data responsibly and only for the intended purpose.

We may also disclose information if required by law, regulation, legal process, or government request.

8. Data Security

We take reasonable administrative, technical, and organizational measures to protect your information, including:

  • Secure hosting environments
  • Access controls
  • Limited internal access
  • Monitoring and maintenance
  • Secure handling of submitted form data

However, no method of internet transmission or electronic storage is 100% secure.

While we take reasonable steps, we cannot guarantee absolute security.

9. Data Retention

We retain enquiry, form submission, and related communication data only for as long as necessary to:

  • Respond to requests
  • Maintain business records
  • Provide services
  • Improve our operations
  • Meet legal or compliance obligations

If you request deletion of your data, we will review and process such requests in accordance with applicable legal and business requirements.

10. Children’s Privacy

The SCOLA website is intended for:

  • School administrators
  • Teachers
  • Management representatives
  • Parents
  • Business partners
  • Adult users interacting with the platform or company

Our website is not intended for children to independently submit personal information through public website forms.

If we become aware that personal data has been submitted by a child through the website without appropriate context or consent, we will take reasonable steps to remove it.

11. Data Submitted by Schools

SCOLA may provide software products used by schools to manage student, parent, teacher, and staff data.

This Privacy Policy applies primarily to website visitors and public website form submissions.

If a school becomes a SCOLA customer, the handling of school operational data (such as student records, attendance, payroll, etc.) may be governed by:

  • Separate service agreements
  • Customer onboarding documentation
  • Product-specific privacy and data processing terms
  • Administrative access controls defined by the school

12. Your Rights

Subject to applicable laws, you may request to:

  • Access the personal information we hold about you
  • Correct inaccurate information
  • Request deletion of your information
  • Opt out of marketing communications
  • Ask questions about how your information is used

To make such a request, please contact us using the details below.

13. Third-Party Links

Our website may contain links to third-party websites, platforms, app stores, maps, or integrations.

We are not responsible for the privacy practices or content of those third-party services.

Please review their respective privacy policies before sharing information.

14. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in:

  • Our services
  • Website functionality
  • Legal requirements
  • Business processes

The revised version will be posted on this page with an updated “Last Updated” date.

Your continued use of the website after updates means you accept the revised policy.

15. Contact Us

If you have any questions about this Privacy Policy or your data, please contact us:

SCOLA / WIBITS Web Solutions
Nagercoil, Kanyakumari
Tamil Nadu, India

Email: info@scolaedu.com

Phone: +91 8973331553